TDS report

The TDS report lists the TDS you booked on journal vouchers, by revenue code, TDS name, party, date or TDS ledger, with the taxable amount, the TDS and the percentage. It can be printed and exported. TDS typed on a payment or receipt voucher is not in it.

Accounting TDS
3 min read
Updated October 20, 2026

For Accountant Owner or manager

On this page

What it shows
Run it
Check it against the books
Common questions

What it shows

Open TDS report. For each journal voucher line that booked TDS (Deduct TDS when you book or pay an expense) it shows the Revenue code, the party's PAN, the Party, the Date, the Voucher no, the TDS Name, the TDS Ledger, the Taxable amount, the Receivable Amount (the supplier's net amount), the TDS amount and the Percentage.

Only the TDS booked with the TDS fields of a journal voucher is in it. TDS you typed as a TDS amount on a payment or receipt voucher is not (Deduct TDS when you book or pay an expense).

Example: what one TDS journal looks like in the report

The consultancy bill in the Deduct TDS when you book or pay an expense example (20,000, with TDS of 1.5% held back from ABC Consultants Ltd) is one line of the report:

Column	Shows
Revenue code	The revenue code of the TDS type
PAN, Party	ABC Consultants Ltd's PAN and name
Date, Voucher no	The journal voucher's date and number
TDS Name	Consultancy - Limited VAT
TDS Ledger	The TDS type detail, here "Consultancy fee"
Taxable amount	20,000: the supplier's net amount and the TDS together
Receivable Amount	19,700: what the supplier is owed
TDS amount	300
Percentage	1.5

For the same dates, the ledger report of the TDS payable ledger shows that 300 as a credit, so the two agree.

Run it

Choose the filters
Who
Accountant
Where
TDS report
What changes
Choose the From date and To date, the Branch and the Party. Choose the Report type, which groups the lines: None, Revenue Code, TDS Name, Party Name, Invoice Date or TDS Ledger. The Receivable Amount switch (on at first) shows or hides that column. You can also search by revenue code.
Read, print or export
What changes
Choose Print for a PDF or Export for Excel or PDF.

Use the Revenue Code grouping to see how much TDS you must pay for each revenue code, and the Party Name grouping to see how much you held back from each supplier.

Check it against the books

The total TDS amount for the period should equal what was credited to the TDS payable ledger by the journal vouchers. Compare it with the ledger report of the TDS payable ledger for the same dates (Check the books with trial balance and ledger reports). A difference means TDS was booked another way, or the report's party or branch filter is narrowing it.

Common questions

A TDS payment I made is not in the report.

The report lists TDS deducted, from journal vouchers. The payment of TDS to the tax office is an ordinary payment voucher.

The report is empty.

Check the dates, the branch and the party. Only journal vouchers that used the TDS fields and a TDS master are listed.

A line appears twice.

Two TDS masters share the same payable ledger. Give each master its own ledger (Set up TDS).

Does the report include TDS on customers' payments to me?

No. It only reads the journal vouchers described above.