A purchase order cancellation takes some or all of what is still outstanding off an order, so the order stops offering it to goods received notes and invoices. It books nothing and moves no stock.
The supplier cannot deliver part of what you ordered, or you no longer want it. The order should stop showing that quantity as still to come. Use a Purchase order cancellation for part of an order; use Order cancel on the order itself to give up the whole order (Place a purchase order).
Open Purchase order cancellation (menu Purchase Entries). The list shows the Voucher no, Date, Supplier and Amount. A tile shows the Total purchase order cancel.
In Order no, find the order. The supplier, agent, project and the lines still outstanding come in; they cannot be changed.
3
Set the quantities
What changes
On each line lower the QTY to the quantity you are cancelling, or take the line off if none of it is cancelled.
Needs
A quantity above 0 on every line left: "Transaction with zero (0) quantity not allowed."
4
Save
What changes
"Purchase order cancellation saved successfully." The cancelled quantity is taken off what the order offers.
After saving
The order's outstanding quantity falls by the cancelled quantity, so a goods received note or an invoice made from the order can no longer take it. Edit works until the cancellation is approved (where your company uses approval, Approvals for purchases and vouchers) or its year is locked; Delete until its year is locked, and an approved cancellation is refused. Deleting the cancellation gives the quantity back to the order. When your company has IRD on, Delete is not offered.
