Accounting & inventory help
Banking and period end
Receipts, payments, journals, cheques and bank work, the books, closing a year, fixed assets and TDS.
Show guides for
Cash and bank vouchers
- Record any money received with a receipt voucher A receipt voucher records money coming into a cash or bank account from one or more ledgers. It debits the account the money went into and credits each ledger it came…
- Pay a supplier or an expense with a payment voucher A payment voucher records money going out of a cash or bank account to one or more ledgers. It credits the account the money left and debits each ledger it went to…
- Move money between cash and bank with a contra voucher A contra voucher moves money between two of your own cash or bank accounts: a cash deposit to the bank, a withdrawal, or a transfer between banks. It debits the account…
- Import receipts, payments, contra and journals from a spreadsheet When there are many vouchers to enter, fill the template spreadsheet and import it. The screen shows every row, marks the ones in error, and saves nothing until each…
- Change or delete a saved voucher A voucher can be edited or deleted until it is approved, reconciled with the bank, or its year is locked. Editing re-writes its ledger entries; deleting takes them out…
Journals and notes
- Make adjustments with a journal voucher A journal voucher moves value between ledgers when no cash or bank moves: corrections, accruals, write-offs and expenses with TDS. Every debit needs an equal credit. It…
- Move ledger balances between branches The Contra journal voucher moves the balance of chosen balance-sheet ledgers from one branch to another, for companies that keep their books by branch. Each ledger keeps…
- Issue a credit note A credit note credits a customer's or supplier's account and debits the ledgers you list, with no goods and no money. For a customer it lowers what they owe; for a…
- Issue a debit note A debit note debits a customer's or supplier's account and credits the ledgers you list, with no goods and no money. For a supplier it lowers what you owe; for a…
Cheques and provisional cash
- Record and deposit cheques A cheque entry records a cheque you received or issued, dated today or later, before the money moves. Nothing reaches the books until you deposit it; the deposit then…
- Record cash you have not banked yet A provisional cash entry records cash you collected from a customer, or paid to a supplier, before it is booked to an account. Saving posts nothing. When you deposit it…
Bank work and books
- Reconcile a bank account with its statement Bank reconciliation marks each voucher on a bank account as cleared once the bank statement shows it. You can tick vouchers by hand or import the bank's statement and…
- See cash, bank and daily transactions Four reports show what moved through cash and bank and what was booked each day: Cash Bank Summary, Cash Bank Details, Day Book and Journal Book. Use them to check the…
- Check the books with trial balance and ledger reports The trial balance lists every ledger's balance and should show equal debit and credit totals. The general ledger reports show the movements behind a balance. Profit and…
Period end
- Year-end checklist A short list to follow before and after you close a fiscal year, in the order that avoids rework: finish entries, reconcile, review the reports, prepare next year…
- Close a fiscal year Closing a fiscal year carries the balance-sheet balances and the year's profit or loss into the next year, makes the next year the active one and prepares its numbering…
- Lock a closed year Locking a closing freezes the closed year's documents in the screens: Edit, Delete and Approve become unavailable for anything dated in that year. A closing starts…
- Enter ledger opening balances When you start using Penahak you enter each ledger's balance on the day before the first fiscal year, with the Ledger opening screen. Customers and suppliers have their…
Fixed assets
- Set up fixed assets and read the register Fixed assets are set up in three levels: a category, an asset (with its ledgers and depreciation rules), and one policy row for each serial-numbered unit you bought. The…
- Depreciate fixed assets Each unit's depreciation rules are kept on its policy, but in this release depreciation is not posted for you: post it yourself with a journal voucher at each period end.
- Dispose of a fixed asset Disposing of a unit records the money received, takes the asset's value off its ledger and books the gain or loss. In this release the disposal screen does not clear the…
TDS
- Set up TDS TDS is set up in four places: the TDS type (revenue code), the TDS master (rate and payable ledger for each kind of supplier), a TDS type on each expense ledger, and the…
- Deduct TDS when you book or pay an expense Book an expense with TDS on a journal voucher: the screen debits the expense, credits the supplier with the net amount and credits the TDS payable ledger. Then pay the…
- TDS report The TDS report lists the TDS you booked on journal vouchers, by revenue code, TDS name, party, date or TDS ledger, with the taxable amount, the TDS and the percentage…
No guides in this area are marked for this role. Choose Everyone to see them all.