- Check the IRD list
Open the Materialized view report for yesterday and today. Any Sync with IRD = No after an hour: press IRD data synchronization on the IRD API screen, and tell support if it stays No (The Materialized view report, How bills reach the IRD, and what to check when one does not).
- Receive payments
Record each customer payment against its invoices, or as an advance if no invoice is named (Receive money from a customer, What clears what in the customer's account).
- Fix a mistake
Same-day invoice, cancel feature on: Cancel it with a reason. Older, or IRD on: make a sales return, then a new invoice. If the cancelled invoice was a cash sale, deal with its receipt (Cancel an invoice, Take goods back with a sales return).
- Approve
Approve sales orders and provisional returns, and purchase documents, vouchers and cheques, where you are the approver: an unapproved voucher is not yet in the ledgers (Take a sales order, Provisional sales return, approved later, Approvals for purchases and vouchers).
- Pay suppliers
Pay the bills that are due with a Payment voucher, against the invoice, and check the supplier's statement (Pay a supplier and what clears what, A supplier's statement and balance).
- Add an extra charge
A Sales add-on voucher on an invoice for a cost or charge that came later (Add a charge or cost to an invoice (sales add-on voucher)).
- A customer is blocked
Check the customer's balance and overdue bills; take the payment or raise the limit on the customer (Credit limit and credit days on sales screens, Create a customer).
- Compare
The day's Sales Invoice Summary Report against the day book, and the IRD list (The sales register and sales reports).
- Collections and payables
Customer ageing details and the Outstanding Summary Report: who is late, who is over the limit. Supplier ageing: what you owe and when (Who owes us: outstanding and ageing, What we owe: outstanding and supplier ageing).
- Bank
Reconcile each bank account with its statement (Reconcile a bank account with its statement).
- Cheques due
Filter the Cheque list on Is valid for deposit and see that the cashier deposits them; check that every Deposit Cancel left no receipt behind (Record and deposit cheques).
- VAT and TDS
The VAT Sales Summary Report and the VAT Purchase reports for the VAT period, with returns and cancels, and the TDS report for the TDS you held back (The VAT sales reports, The VAT purchase reports, TDS report).
- Depreciation
Post the period's depreciation with a journal voucher: nothing posts it for you (Depreciate fixed assets).
- Check the books
The Trial Balance: debit and credit totals equal; journal vouchers for adjustments (Check the books with trial balance and ledger reports, Make adjustments with a journal voucher).
- Stock
Compare the value on Stock summary (report type Stock valuation (summary)) with the Balance Sheet and Profit and Loss with Include closing stock. Review the Stock adjustment summary for losses, and ask the branches to receive any branch stock out still on the road (Stock valuation: what your stock is worth, Closing stock in the profit and loss, the balance sheet and the year end, Stock adjustment, stock transfer and expiry/breakage summaries, Send stock to another branch). Approve the production journals that are waiting (Production journal: record production and approve it).
- Close the year
Follow the checklist: finish entries, depreciation, bank reconciliation, the stock count, reports, then close and lock (Year-end checklist, Count the stock and correct the differences, Close a fiscal year).
- Prepare
Next year's fiscal year, numbering series and IRD name (Start a new fiscal year).
Before you start
- Today falls in the active fiscal year and the Add buttons are there. If every screen says the financial year "has already been closed", the active year starts in the future (The fiscal year).
- Where purchase invoices need approval, the purchase register and the VAT purchase reports already show an invoice that is waiting, while the ledger and the supplier's balance do not. If the two differ by one invoice, look for an unapproved one (Approvals for purchases and vouchers).
End of the day
- After a day with cancelled invoices, press IRD data synchronization once on the IRD API screen: the scheduled retry resends invoices and returns, but not the credit note of a cancel (How bills reach the IRD, and what to check when one does not).
- A cancelled cash sale to a named customer leaves its receipt as the customer's credit. Refund it with a journal voucher between the customer and the cash account, or keep it for the next invoice (Cancel an invoice, Which voucher do I use?).
- Money taken today as an Advance clears no invoice: the invoice list keeps showing those invoices as owing until the money is matched (What clears what in the customer's account).
- Provisional returns approved today reach the IRD with the next scheduled retry, not at once (How bills reach the IRD, and what to check when one does not).