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Module

HR and payroll software for Nepal

Employee lifecycle, attendance, leave and payroll in one chain — payroll runs off real attendance, and approved payslips post as one journal voucher.

Demo HR, Attendance & Payroll Read the guides
The problem

From the shift roster to the posted salary journal.

Payroll built on a spreadsheet of hours someone typed up on the 28th is payroll built on hope. In Penahak the pay run reads the attendance, leave and loan records that were captured as they happened, and posting it creates the salary journal in the ledger.

Who uses it

  • HR, who own the employee lifecycle and leave policy
  • Line managers, who approve leave and see their team’s attendance
  • Payroll officers, who run and post the pay cycle
  • Employees, who use self-service for requests and payslips
How it works

The workflows you will actually use

Not a feature list — the sequences your team runs day to day.

A pay cycle

  1. Close attendance for the period and clear outstanding leave approvals.
  2. Confirm joiners, leavers and salary changes are recorded.
  3. Enter one-off other income and deductions.
  4. Generate the run and review the register — look for large changes, zero or negative net pay, and loans that should have finished.
  5. Post. The salary journal hits wage expense, deductions, loan recoveries and net pay payable; check the first month’s journal against the payslips.

Leave, from request to balance

  1. Employee raises the request from self-service.
  2. It routes to their manager through the approval chain.
  3. Approved leave updates the balance and the team calendar.
  4. It flows into the next pay run as paid or unpaid.

Issuing a staff loan

  1. Employee raises a loan request.
  2. It passes through multi-step approval.
  3. On issue, a repayment schedule is created.
  4. Instalments deduct automatically in later pay runs, and the payroll journal credits them to the loan ledger.
Capabilities

12 capabilities ship with this module

Everything here works on the same customers, products and books as the rest of Penahak.

  • Employee master, profile setup and HR process configuration
  • Promotion, transfer and disciplinary action records
  • Elected-member records and separate elected-member pay runs
  • Attendance with shifts, late-entry tracking and per-employee settings
  • Leave management, employee requests and quick requests with approval chains
  • Payroll generation with configurable heads, other income and deductions
  • Provident fund or Social Security Fund (SSF) contributions, with the company’s and the employee’s percentage
  • Citizen Investment Trust (CIT) as a percentage or a fixed monthly amount, and monthly gratuity
  • Salary tax on the Single and Married slabs: the year is projected, reliefs are taken off, and the rest is spread over the months left
  • Advance and loan issue, loan requests and multi-step loan approval
  • Payslips, next-payslip visibility and a self-service employee dashboard
  • Manager dashboard with team attendance, leave and anniversary widgets
Connected, not integrated

What it shares with the rest of the platform

These are not integrations between separate products. They are modules on one ledger, one party master and one product catalogue.

Accounting

An approved pay run posts the salary journal, so payroll cost reaches the P&L without re-entry; check the first month against the payslips.

Attendance

Shifts, lateness and absence drive what the pay run calculates.

Notifications

Payslip availability and approval requests can trigger SMS or email.

Reports

Payroll register, attendance summary and loan outstanding are reported per employee.

Penahak modules share one ledgerEight Penahak modules arranged around one central accounting ledger. Modules share one ledger, and the same records feed a single reporting layer. One ledger accounting Retail POS Restaurant POS Hospitality CRM Inventory HR & Payroll Production Sales & Purchase
Reporting

What you get out of it

Many reports open the document behind a row, and export to Excel or PDF.

  • Payroll register
  • Payslip archive
  • PF, SSF, CIT & gratuity
  • Tax report: SST & income tax
  • Annual tax projection
  • Attendance summary & today view
  • Late entry by month
  • Leave balance & requests
  • Loan and advance outstanding
Help centre

How HR, Attendance & Payroll works, step by step

The same guides your team uses after go-live, written from the Penahak screens.

The employee record

One record per person holds who they are, where they work, who they report to and how they are paid. Employees come from the Human resource process…

The employee record

How attendance is recorded

A day is built from the employee's shift, the punches from a device or a manual entry, and the leave, visit and holiday records. The attendance sheet…

How attendance is recorded

Ask for leave

Choose the leave type and dates, say who should approve, and save. Penahak checks the dates, the rule and the balance before it accepts the request…

Ask for leave

Run the month's payroll

Choose the pay period, tick the checklist, select the employees and generate. Each gets a draft payslip you can view, print or delete until it is…

Run the month's payroll

What payroll posts to Accounting

Approved payslips are posted as one journal voucher. Salary and the company's contributions are debited; the amount payable to each employee, tax…

What payroll posts to Accounting

Open HR, attendance & payroll help

Questions

About HR, Attendance & Payroll

Yes. A company runs on PF or SSF, with the company’s and the employee’s percentages set once; gratuity is a percentage too, and CIT is set per employee. Tax is worked out on the Single and Married slabs with the reliefs your settings allow, and SST and income tax are reported apart. The salary journal does not carry SSF, so book it from the Social security fund report, and have your accountant confirm the tax limits before the first run.

Yes. Elected-member records and their pay runs are handled separately from staff payroll, because the structure differs.

Yes, through the self-service dashboard, along with leave balance, next payslip and loan position.

Explore

The rest of the platform

Sales & Purchase

Quotation to invoice to settlement, with nothing falling between.

Sales & Purchase

Retail POS

A counter that keeps selling, then reconciles to the rupee.

Retail POS

See all ten modules

See HR, Attendance & Payroll running on your data

Book a walkthrough and we will demo the modules that match how you actually trade — not a generic slide deck.

Request a demo Talk to sales

No obligation. Typically 30–45 minutes.