How hiring, attendance, leave and payroll connect

Staff are added once. Attendance and leave feed the month's pay: unpaid leave and absence reduce salary, approved overtime adds to it. Approved payroll is posted to Accounting as one journal.

HR & payroll Start here
3 min read
Updated October 20, 2026

The idea

Each part of People hands something to the next, so nothing is typed twice:

Add the employee
Who
HR officer
Where
Human resource process, or Employee information setup › Import
What changes
The employee record exists, with a branch, department, designation, job type and a login if the person will use Penahak (The employee record, Hire: offer, candidate profile, appointment and conversion).
Give the employee a shift and leave rules
Who
HR officer
Where
Attendance setting and Leave management setting
What changes
The employee has a shift, a holiday calendar and a leave allowance for the attendance year (Shifts: the shift, its roster, employees and overrides, Set up leave types and rules).
Record each day
Who
Devices, the employee, or HR
Where
Attendance devices, Manual timesheet, leave and office visit requests
What changes
Each day is present, late, absent, on leave, on an office visit or a holiday (How attendance is recorded).
Approve requests
Who
Manager or supervisor
Where
Leave approval and the other approval lists
What changes
Approved leave takes days from the balance; approved overtime waits to be paid (Who approves what).
Run the month's payroll
Who
Payroll officer
Where
Payroll generate
What changes
Salary, allowances, deductions, PF or SSF, tax, loan installments, overtime and absence are put together on one payslip per employee (How a payslip is worked out, Run the month's payroll).
Approve and post
Who
Approver, then payroll officer
Where
Payroll generate and Payroll JV
What changes
One journal voucher goes to Accounting (What payroll posts to Accounting).

What feeds what

From	To	What happens
Unpaid leave (approved)	Payroll	Each day of the leave is taken off salary when the company deducts unpaid leave (Absence, unpaid leave and attendance in payroll)
Late, early out or absent days	Payroll	Only if the company runs Attendance based payroll system, and only the days the payroll officer chooses to deduct
Approved overtime	Payroll	Added to the month's pay when HR has approved it for payment (Overtime: request, approval and payment)
Promotion or transfer	Payroll	The new designation's salary applies from its effective date, and a part month is split (Promote or transfer an employee)
Loan installment	Payroll	Taken from each payslip until the loan is paid (How loan installments and interest are taken from pay)
Approved payroll	Accounting	One journal voucher with the salary, deductions, tax and the amount payable to each employee (What payroll posts to Accounting)

Worked example: one employee's month through the whole module

The employee's basic salary is 30,000, and the pay month has 30 days. As in How a payslip is worked out, Attendance based payroll system and Include Absence Salary are ticked on Payroll configuration, and the meal allowance follows leave.

What happened	Where it was recorded	What it did to the pay
The employee was added, with a designation, a shift and a Device user id	Human resource process or Import, then Attendance setting	Nothing yet. The designation's salary, a Meal allowance of 3,000 and a Staff welfare fund deduction of 600 will apply every month
One day of paid leave was asked for and approved	Leave request, then Leave approval	None: only unpaid leave is taken off salary
On one working day there was no punch	The device sent nothing, so the sheet shows Absent	Nothing until the payroll officer ticks Absent on Absentee Payroll Deduction
The payroll officer ran the month	Payroll generate	One day's pay (30,000 ÷ 30 = 1,000) is taken off for the absent day, with 100 of the meal allowance: an Absent line of 1,100
The payslip was recommended, approved and posted	Payroll generate, then Payroll JV	The payslip is locked. One journal goes to Accounting

The working, line by line, is in How a payslip is worked out; the sheet itself is shown in Reading a payslip.