Reading a payslip

The payslip lists income, deductions and net salary for one month, with year-to-date totals and the leave and absence that affected it. The company's share of PF, gratuity and SSF appears on both sides, so only the employee's share lowers the net.

HR & payroll Running payroll
3 min read
Updated October 20, 2026

For Employee Payroll officer Accountant HR officer

On this page

The idea
Income
Deduction
Year till date
Print

The idea

A payslip, shown as the Payroll sheet or Monthly payslip, answers "how was my pay for this month worked out?". Payroll officers open it from Payroll generate › View payslip; employees open theirs from Profile › Payslip information › View once it is approved (My profile: leave, payslips, loans and my own records).

The top shows the Month & Year, the Paid period and the Department. Below are two lists and the totals.

Income

Line	What it is
Basic salary, Grade salary, Grade salary(T)	Salary for the days worked, and the grades
Each allowance, by its name	The allowances of the designation or the employee
PF, Gratuity, SSF	The company's contribution. It is shown as income and also as a deduction below, so it does not raise the net pay
Leave salary	Pay for leave that is paid out with salary
Overtime	Approved overtime paid this month

Deduction

Line	What it is
PF, Gratuity, SSF	The company's and the employee's contributions together
Social security tax (SST) and Income tax	The month's tax (Tax rules: slabs, discounts, rebates and relief)
TDS	Tax taken on TDS-able allowances
Medical Tax discount	Shown as a minus amount: it lowers the tax
Absent	The salary for absent days, shown when your company shows absence as a deduction
Less CIT, PFLoanAmount	CIT and PF loan
Each loan, and its Interest	The installment and the interest taken this month (How loan installments and interest are taken from pay)
Each deduction, by its name	The deductions of the designation or the employee

Total income, Total deduction and Net salary are at the bottom. Leave and absentee information shows the Unpaid leave day, Absentee day and Manual absent entry day counts behind the salary.

Worked example: the payslip of a month with one absent day

This is the month worked out in How a payslip is worked out. The employee earned a basic salary of 30,000 and a meal allowance of 3,000, was absent for one day, and has a staff welfare fund deduction of 600 (and no PF, SSF, gratuity, CIT or loan). Include Absence Salary is ticked. The Payroll sheet shows two lists side by side:

Income	Amount	Deduction	Amount
Basic salary	30,000	Social security tax	Worked out from your Tax rule
Meal allowance	3,000	Income tax	Worked out from your Tax rule
		Absent	1,100
		Staff welfare fund	600
Total income	33,000	Total deduction	1,700 plus the two tax lines

Net salary is 31,300 less the two tax lines. Under Leave and absentee information the sheet shows Unpaid leave day 0, Absentee day 1 and Manual absent entry day 0.

With Include Absence Salary not ticked, the same month shows Basic salary 29,000 and Meal allowance 2,900, no Absent line, Total income 31,900 and Total deduction 600 plus the tax. The Net salary is the same 31,300 less the tax.

Year till date

Year till date (YTD) adds up the fiscal year so far, up to this payslip: income, TDS-able income, non-taxable income, CIT, TDS, PF deposit, SSF deposit and SST.

Print

Press Print on the payslip to print it as a PDF. For the whole year of one employee use Employee annual report under the payroll reports (Payroll reports).