HR, attendance & payroll help

Payroll

Payroll configuration, pay items, salary, tax rules, the monthly pay run, approval, and what payroll posts to Accounting.

Start here in Payroll

Payroll configuration The company-wide payroll settings in two tabs: General settings (PF or SSF, gratuity, CIT, tax limits, loans, how absence is treated) and Ledger settings (the accounts…
Payroll items: the allowances and deductions you can use A payroll item is one named line on a payslip: House rent, Meal, Staff fund. Create each item once with its tax treatment and kind; later you decide who gets it and how…
Designation salary and grades Each designation has a salary table: basic salary, grade amounts and a ceiling, effective from a pay period. A new row ends the old one. Companies that pay by employee…
Allowances and deductions: by designation and by employee Choose which payroll items a designation gets and how each is worked out. Where one employee needs something different, give that employee their own list: it replaces…
Tax rules: slabs, discounts, rebates and relief Tax is worked out for the whole year from the slabs you enter for the fiscal year, less the reliefs and discounts that apply, and the tax still to pay is spread over the…

Run the month's payroll Choose the pay period, tick the checklist, select the employees and generate. Each gets a draft payslip you can view, print or delete until it is approved.
Reading a payslip The payslip lists income, deductions and net salary for one month, with year-to-date totals and the leave and absence that affected it. The company's share of PF…
Extra income and deduction: one-off items, PF loan, medical discount, previous income Anything that is not part of every month's pay goes here before the pay run: a bonus or a one-off deduction, a PF loan installment, earnings based on days present, a…
Absence, unpaid leave and attendance in payroll Salary is reduced for unpaid leave, for absent days entered by hand, and, if the company chooses, for late, early-out and absent days taken from attendance. Three…
Recommend, approve or disapprove payslips A draft payslip is recommended, then an approver approves it or sends it back. An approved payslip is locked: it cannot be edited, deleted or disapproved, and it is…
What payroll posts to Accounting Approved payslips are posted as one journal voucher. Salary and the company's contributions are debited; the amount payable to each employee, tax, deductions and loan…