HR can enter a day's check-in and check-out by hand, or load many from Excel. An employee with the Manual attendance permission can add their own. One entry per employee per day, never on a day of leave.
When a device is down, a person forgot to punch, or a person works outside the office, the day can be entered by hand. A manual entry takes the place of device punches for that day.
Enter a day
1
Open the Manual timesheet
Who
HR officer (or the employee, on their profile)
Where
Employee request › Manual timesheet › Add
What changes
A form opens.
2
Fill it in
What changes
Choose the Branch, the Employee, the Shift (only the shifts the employee is mapped to are listed), the Attendance date, Check-In date, Check-In time and Checkout time. Tick Officially out when the person was away on duty. Add Location and Notes (up to 250 characters).
3
Save
What changes
The day shows on the attendance sheet like a device day, with no late or early minutes counted.
The screen refuses check-in and check-out at the same time ("Checkin time and checkout time not to be equal"), and a day that already has an entry or is covered by a whole-day leave.
Load many days from Excel
On Manual timesheet press the import button (Upload employee attendance), get the Template, fill it in, Upload and import. Rows with problems are listed; fix them and import again.
