Attendance and leave reports

Q: A report shows nothing for a month.

Check the Fiscal Year and Attendance Period filters first. An employee appears only when they have a shift for that month, so also check Employee shift on Attendance setting ( Shifts: the shift, its roster, employees and overrides ).

Fifteen reports from one screen: attendance by month and year, leave balance and leave taken, and the requests of each kind. Each opens with filters and can be exported.

HR & payroll Reports
3 min read
Updated October 20, 2026

For HR officer Manager Payroll officer Accountant

On this page

The idea
Which report answers which question
Use a report
Common questions

The idea

Open Attendance report (Reports › Attendance report). It is a page of report cards; press Generate on a card to open that report with its filters.

Report	What it answers
Monthly attendance sheet	Each employee's status for every day of one attendance month
Yearly attendance sheet	The same across the year
Monthly attendance summary	Totals of present, absent, leave, late and so on for each employee in a month
Yearly attendance summary	The same across the year
Leave balance	For each employee and leave type: the opening balance, this year's leave, what was used and what is left
Leave taken details	Every leave taken, with dates
Monthly leave taken	Leave taken by month
Leave type wise	Leave taken by month and leave type
Leave day wise	Leave taken day by day
Holiday	The holidays of the year
Office visit	Office visits and their status
Leave request	Leave requests with their status
Overtime request	Overtime requests with their status
Floating holiday request	Floating holiday requests with their status
Compensatory request	Time-off-in-lieu claims (not used in this release)

Worked example: one employee's month on the Monthly attendance summary

For the 30-day month used in Attendance quick views: shift, attendance detail, leave balance, birthdays, the employee's row shows:

Column	Shows	Why
Days of month	30	Every day of the month: the month is over, and the employee has a shift on each day
Weekend	4	The four Saturdays
Holidays	2	Two public holidays
Working days	24	30 less 4 weekends and 2 holidays
Leaves	2	Two days of approved leave
Office visit	1	One approved office visit
Absent	1	A working day with no punch, no leave and no visit
Present	20	The days with attendance recorded
Full day absent punishment	0	No day was short by the full-day limit
Half day absent punishment	0.5	One day was short by at least the half-day limit but less than the full-day limit

The last two columns count with the hour limits on Attendance configuration (Set up attendance: company limits and the attendance year).

Which report answers which question

You want to know	Open
What each person's day looked like, day by day, in one month	Monthly attendance sheet
How many present, absent and leave days each person had in a month	Monthly attendance summary
Who has days left of each leave type	Leave balance
Which leave was taken and on which dates	Leave taken details, or Leave day wise for one line per day
How much of each leave type was taken in each month	Leave type wise
Which requests are still waiting	Leave request, Overtime request, Office visit or Floating holiday request: each lists its requests with their status
Which days are holidays	Holiday

Use a report

Open the report
Who
HR officer, manager
Where
Attendance report, the card, Generate
What changes
The report opens with the current attendance year and period chosen.
Narrow it
What changes
Filter by Fiscal Year, Attendance Period, Department, Designation and Employee name.
Export
Where
Excel or Pdf
What changes
The file follows your filters. With nothing listed the screen says "There is no data available to export".

Common questions

A report shows nothing for a month.

Check the Fiscal Year and Attendance Period filters first. An employee appears only when they have a shift for that month, so also check Employee shift on Attendance setting (Shifts: the shift, its roster, employees and overrides).