Messages the HR, attendance, leave and payroll screens show when something cannot be done yet, and what to do about each. When a message says nothing was saved, fix the cause it names and try again.
Employees and hiring
On screenJoining date must be greater than or equal to confirmation date
What it meansThe joining date is earlier than the confirmation date, so the record is not saved.
What to doCorrect the dates: the joining date must not be earlier than the confirmation date.
The employee record Hire: offer, candidate profile, appointment and conversion
On screenPermanent date must be greater than or equal to Join date
What it meansThe permanent date is earlier than the joining date.
What to doEnter a permanent date on or after the joining date, or leave it empty.
On screenConfirmation date must be greater than date of birth
What it meansThe confirmation date is not after the date of birth.
What to doCheck both dates.
On screenYour profile data is not complete, please contact to administrator.
What it meansHR has not finished the employee record, so only the Profile tab opens.
What to doAsk HR to complete the record (the profile and the payroll details).
My profile: leave, payslips, loans and my own records The employee record
On screenSession is not valid.
What it meansThe offer link on the candidate page was not recognised.
What to doAsk HR to resend the offer letter link.
On screenmust have 9 character
What it meansThe PAN on Payroll details is shorter than nine digits.
What to doEnter the nine-digit PAN.
On screenData could not be imported, Please see the error list. / Since the system is branch-based, please update the branch information in the Excel sheet. / Since the system is not branch-based, please remove the branch information in the Excel sheet
What it meansThe Excel file has rows with errors, or its branch column does not match how the company works (by branch or not).
What to doRead the error list, fix the sheet and upload again. A branch-based company must fill the branch column; a company without branches must leave it out.
On screenMinimum 5 character / Password must have at least 5 character. / The password you provided is incorrect / Joining date must be greater than or equal to confirmation date
What it meansThe user name or password is shorter than five characters, or the two passwords differ.
What to doUse at least five characters and enter the same password twice.
On screenPromoted designation and current designation are same.
What it meansThe new designation is the same as the current one.
What to doChoose a different designation.
On screenGrievance review process started so deactivate not allowed.
What it meansA review of the grievance has started.
What to doFinish the grievance with a conclusion instead.
On screenOnce employee has been notified, this page is converted into non-editable mode.
What it meansAfter the employee has been notified the incident step is read-only.
What to doContinue with the Observation and Disciplinary action steps.
Attendance
On screenValue should be less than or equal to 8 / Value should be less than or equal to 4 / Value should be less than or equal to 200 / Value should be less than or equal to 365 / Value should be less than or equal to 60 / Value should be less than or equal to 60
What it meansA number on the Attendance configuration tab is above its limit, so the box is cleared.
What to doEnter a value within the limit (full day absent under 8 hours, half day 4, grace 60 minutes).
On screenSelected employee are already in another shift.
What it meansThe employee is already mapped to a roster overlapping these dates, or already has an override that day.
What to doRemove or end the other mapping first.
On screenShift not selected. / Branch not selected. / Please select weekend. / Please enter a valid shift time. / Please enter a valid shift break time.
What it meansA required part of the roster or the mapping is missing or not valid.
What to doChoose the shift and branch, select the weekend days and enter valid times.
On screenCheckin time and checkout time not to be equal / Break time is mismatched. Please verify break time
What it meansThe check-in and checkout times are the same, or the break times do not fit.
What to doEnter different times and check the breaks.
On screenError while importing data. / No data found while importing data
What it meansThe RFID Excel file had errors or no data.
What to doUse the template and fix the rows listed.
Leave and requests
On screenLeave rule for selected employee and leave type has not been created
What it meansThe year has no leave rule for the employee's job type and the chosen leave type.
What to doAdd the rule on Leave management setting.
On screenCompensatory leave type must be paid type. / Some of the selected leave records are set to 0 .
What it meansA compensatory leave type must be paid, or bulk leave rows were set to 0 days.
What to doCorrect the leave type or the rows.
On screenApprove request is not valid / Reject request is not valid / Cancel request is not valid
What it meansNo request is selected for the action.
What to doSelect a request and try again.
On screenPlease select requested by employee.
What it meansHR entered a request without choosing the employee.
What to doChoose Requested by first.
On screenOvertime can not exceed 480 minutes. / Requested overtime duration exceed maximum valid overtime per day. / End date must be greater than the start date!
What it meansThe overtime asked per day is above 480 minutes or above the company's maximum overtime hours in a day, or the end date is not after the start date.
What to doReduce the hours or correct the dates.
Payroll setup
On screenContribution value should not exceed more than 50. / TDS value should not exceed more than 15% / Provide valid percentage. Only upto two decimal numbers are accepted.
What it meansA PF, SSF or gratuity percentage is above 50, the TDS percentage is above 15, or a percentage has more than two decimals.
What to doEnter a value within the limit.
On screenInterest rate should not exceed more than 100.
What it meansThe loan interest rate is more than 100.
What to doEnter a rate of 100 or less.
On screenBasic salary must be greater than 0 / Max salary must be greater than or equal to basic salary or it must be empty.
What it meansThe basic salary is 0, or the maximum salary is below the basic salary.
What to doEnter a basic salary above 0 and a maximum not below it, or leave the maximum empty.
On screenOnly one SST is allowed / Initial over amount value should be 0 / Please check tax slab value / Please check tax slab value of row / Please check tax slab value of last row over amount Value / Please check tax slab value of last row but not over amount / Please fill but not over amount
What it meansThe slab rows are not continuous: the first must start at 0, each row must start where the last ended, there must be exactly one SST row, and each row except the last needs a "But not over" amount.
What to doCorrect the row named in the message.
On screenPlease select at least one deduction from list / Above selected items are not saved
What it meansNo deduction row was chosen, or rows are not yet saved.
What to doChoose the rows and save.
Pay run
On screenPlease select employee list
What it meansThe pay run was submitted with no employee ticked.
What to doTick at least one employee.
On screenEither all employee payroll generated or there is no employee
What it meansEvery employee already has a payslip for the period, or none qualifies (working status, joined before the period).
What to doCheck the period and the employees' status and joining dates.
On screenFor this post salary not set till / Income tax rule not set
What it meansThe employee has no basic salary on the period end, or the fiscal year has no tax rule for the employee's tax group.
What to doSet the salary on Designation salary or on the employee, or add the Tax rule for the fiscal year.
Run the month's payroll Designation salary and grades Tax rules: slabs, discounts, rebates and relief
On screenSelected records are not forwarded for approval / Some of the records are previously recommended for approval
What it meansYou tried to approve payslips that were not recommended, or to recommend ones that already were.
What to doRecommend first, then approve; do not repeat a recommendation.
On screenPlease select document number. / Please select date.
What it meansThe Payroll JV tab needs a journal numbering series and a date before the voucher is made.
What to doChoose both. With no series in the list, add a journal voucher series on Document numbering.
What payroll posts to Accounting Setup checklist: before the first employee, leave request and pay run
On screenThere is no data available to export
What it meansA report was exported while nothing was listed.
What to doChoose filters that list data first.
Loans
On screenApproved amount must be lesser than or equal to requested amount / Requested amount must be greater than 0. / Number of installment must be greater than 0. / Requested number of installments must be greater than or equal to number of installment. / Requested amount must be greater than or equal to approved amount.
What it meansThe approved amount is above the requested amount, the requested amount or the number of installments is 0, or the approved installments are more than those asked.
What to doCorrect the amounts.
On screenPlease select at least one Loan title from the list / Please select at least one Loan title from list
What it meansNo loan type was chosen.
What to doChoose one.
Reports
On screenPlease select atleast an employee and fiscal year / Payroll not exists
What it meansThe annual report was run without an employee or fiscal year, or the employee has no payroll that year.
What to doChoose both; check payroll exists.