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Payroll reports

Fourteen reports for the payroll officer and the accountant: the month's payroll, each contribution and tax, allowances and deductions, loans, overtime, and the annual and tax-projection reports. Companies with elected members also have a shorter set.

  • HR & payroll Reports
  • 2 min read
  • Updated October 20, 2026

For Payroll officer Accountant Administrator

The idea

Open Payroll report dashboard (Reports › Employee payroll report). Press View report on a card to open the report. Companies with elected members also have Elected member payroll report with the monthly payroll, CIT, tax, allowance, deduction and advance reports.

ReportWhat it shows
Monthly payroll reportEach employee's salary, other income, deduction, tax and net for a month: personal, pay and tax information
CIT reportCIT taken, with the CIT account number
Provident fund reportPF taken: the company's and the employee's share, with the PF account number
Social security fund reportSSF: the company's and the employee's share
Provident fund loan reportPF loan deductions
Gratuity reportGratuity: the company's and the employee's share
Tax reportTax by type (SST, income tax) for each employee
Allowance reportAllowances by item
Deduction reportDeductions by item
Advance deduction reportLoan and advance installments and interest taken
Employee annual reportOne employee's payroll month by month for a fiscal year
Individual tax projection reportOne employee's projected tax for the year, from the current settings and any payroll already made
Annual tax projection reportThe projection for all employees
Overtime reportOvertime paid

Which report answers which question

You want to knowOpen
What each employee was paid for a monthMonthly payroll report
How much tax was taken, split into SST and income taxTax report
How much of each loan or advance was recoveredAdvance deduction report
What overtime was paidOvertime report
One employee's pay, month by month, for a yearEmployee annual report
What one employee's tax for the year is projected to be, from the current settingsIndividual tax projection report
The same projection for everyoneAnnual tax projection report

The Employee annual report and the Individual tax projection report need an employee and a fiscal year, or the screen says "Please select atleast an employee and fiscal year". A year with no payroll shows "Payroll not exists".

Use a report

  1. Open it
    Who
    Payroll officer, accountant
    Where
    Payroll report dashboard, the card, View report
    What changes
    A window opens with filters for the Fiscal Year, the Period, Department, Designation and Employee.
  2. Choose the filters
    What changes
    The annual reports need an employee and a fiscal year: "Please select atleast an employee and fiscal year". A year with no payroll shows "Payroll not exists".
  3. Export
    Where
    Excel (or Pdf)
    What changes
    The file follows your filters; with nothing listed the screen says "There is no data available to export".

Related guides

How a payslip is worked out Payroll in Penahak is monthly. The pay run works out each employee's salary, allowances, deductions, provident fund or SSF, CIT… Reading a payslip The payslip lists income, deductions and net salary for one month, with year-to-date totals and the leave and absence that… Tax rules: slabs, discounts, rebates and relief Tax is worked out for the whole year from the slabs you enter for the fiscal year, less the reliefs and discounts that apply, and… Run the month's payroll Choose the pay period, tick the checklist, select the employees and generate. Each gets a draft payslip you can view, print or… What payroll posts to Accounting Approved payslips are posted as one journal voucher. Salary and the company's contributions are debited; the amount payable to… How loan installments and interest are taken from pay Each pay run takes an installment of every approved loan, plus interest on what is still owed. To skip or change one month's…

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