A supplier is a ledger kept under Sundry creditors. Give it a name, a PAN or the choice None, a supplier type if you deduct TDS, and the credit terms. Purchase screens do not check the credit terms in this release.
A supplier is a ledger under Sundry creditors. A supplier made while buying (the + beside the supplier field on a purchase screen) is the same thing.
Create a supplier
1
Open Supplier and choose Add
Who
Accountant, or a purchase clerk with permission
Where
Supplier > Add > Detail (the form is Add supplier ledger)
What changes
The form has the sections Basic information, Business information, Credit settings, Opening information and Ledger accessibility.
2
Fill Basic information
Who
Accountant
What changes
Name, Ledger code, Account groups (it starts on Sundry creditors), Agent, Supplier group and Supplier type. When you leave the Name field the system proposes a code in Ledger code; type your own over it if you keep your own codes, and a supplier saved with the field empty gets the proposed code. Tick Also a customer if the same party buys from you, Cash selling supplier if you always pay it on the spot, and LC party for the foreign agent you import through.
3
Choose the PAN type and enter the PAN
What changes
Choose PAN or VAT and enter the number, or choose NONE for a supplier with no PAN. The supplier's PAN comes onto the VAT purchase reports (The VAT purchase reports).
Needs
A second supplier cannot reuse a PAN.
4
Fill Business information
What changes
Contact Person, Area, Project/Business Unit, Country, City, Address, Telephone, Email, Mobile Phone and Home phone.
5
Set Credit settings
What changes
Amount limit, Amount limit actions, Day limit, Day limit actions and Interest rate. The Day limit also fills Due day on a new purchase invoice. Nothing blocks a purchase for going over the limit.
6
Add the Opening information if you already owe the supplier
GL lock stops entries on the ledger, Active switches it on or off, Loyalty applicable and Has subledger are for the cases they say.
8
Save
What changes
The supplier is available on every purchase and voucher screen.
Supplier type and TDS
The Supplier type (Personal, Private, Proprietorship or Limited) and the PAN type decide which TDS rate applies when you deduct tax at source from this supplier: see Set up TDS and Deduct TDS when you book or pay an expense. Fill them for any supplier you deduct TDS from.
Rules the save checks
The Ledger code cannot repeat.
The PAN cannot repeat among suppliers.
The system's own short code for the supplier cannot repeat.
The same mobile number cannot be saved twice with the same name.
An opening amount needs its type (credit or debit). Choose it, or clear the amount.
Quick add and import
Add offers Detail (the full form above), Quick (a short form) and Import, which fills the list from a spreadsheet, as it does on the customer screen (Create a customer).
