A goods delivery note moves goods out of the warehouse before the invoice. It takes stock out, books no money, and can be turned into an invoice, singly or with other notes of the same customer.
A goods delivery note (GDN; some companies call it a challan) records that goods have left your warehouse for a customer. Stock goes down at once. The customer is not charged until you make the invoice, and the invoice made from the note does not take the stock out a second time.
Open Goods delivery note (menu Sales Entries › Delivery Notes). The list shows the delivery number, date, customer, agent, amount and a Status: Not used or Used on bill. The IRD does not receive delivery notes.
Make a delivery note
1
Choose Add
Who
Sales clerk
Where
Goods delivery note > Add
What changes
A blank note opens.
2
Start from orders, if you have them
What changes
In Order no, choose one or more outstanding orders. The lines that are still to be delivered come in. The orders must belong to the same customer, currency and project, or the screen says so.
3
Fill the header
What changes
Date, Customer, Agent, Currency, Project/Business Unit and the Sales collection mode where your company uses them.
4
Add or check the lines
What changes
Product, Warehouse, quantity, rate and adjustments. Products that need it ask for serial numbers or batches.
Needs
A quantity above 0 on every line. Going past the stock balance is blocked, warned about or allowed by the company's Negative stock setting.
