Product mapping and warehouse mapping

Two tools map products in bulk. Product mapping puts many products into a category, sub category or secondary group at once. Warehouse mapping says which products belong to which warehouse, so a warehouse's document lines offer only its own products.

Accounting Product tools
3 min read
Updated October 20, 2026

For Store keeper Administrator

On this page

Product mapping: categories in bulk
Warehouse mapping: products by warehouse
Which warehouses a user sees
Common questions

Product mapping: categories in bulk

Product Mapping (menu Inventory Setup › Product Mapping, usual label) sets the category of many products in one go instead of editing each one.

Choose the group
Who
Store keeper
Where
Product Mapping, tab Sub group or Secondary group
What changes
Choose the Product category (required) and, if you want one, the Sub Category.
Tick the products
What changes
Tick the rows of the products to move. The list can be searched and filtered by name and group.
Save
What changes
"Product updated successfully." The ticked products now belong to that category and sub category.

Message	Meaning
Product category must be selected to map a product.	Choose the category first
Please select a product to map with a Category and Subcategory	Tick at least one product
All product will be un-mapped from sub group.	You left Sub Category empty: the ticked products lose their sub category. Confirm to go on

Mapping changes grouping only. It does not change stock, value or any posting.

Warehouse mapping: products by warehouse

In Product settings, the Warehouse mapping tab lists products with a Warehouse column. Choose the warehouse(s) each product belongs to and choose Save: "Successfully mapped product with warehouse."

This changes what a document line offers:

The chosen warehouse has	The product list on a line offers
Products mapped to it	Only those products
No product mapped to it	Every product

On a company with several branches the tab works branch by branch: it shows the warehouses of the branch you choose.

Example: a cold store with its own product list

A grocery has three warehouses: Main store, Shop floor and Cold store. On the Warehouse mapping tab it maps milk, yoghurt and butter to the Cold store, and maps nothing to the other two.

A sales or purchase line with the warehouse	Offers
Cold store	Milk, yoghurt and butter only
Main store	Every product, the dairy ones included
Shop floor	Every product

Later the grocery starts keeping ice cream in the Cold store. Until ice cream is added to the Cold store's mapping, a purchase line for the Cold store does not offer it.

Which warehouses a user sees

The warehouses a user may use are set on the warehouse itself, in its User field (Which warehouse a document line uses), not on this tab.

Common questions

Can I move a product into a warehouse it is not mapped to?

Yes. The mapping narrows the product list of the sales and purchase lines only. A Stock Transfer or a Stock adjustment line does not look at the mapping (Move stock between warehouses with a stock transfer).