Accounting & inventory help
Setup
Customers, suppliers, numbering, sales and purchase adjustments, approvals, the fiscal year and the settings that change selling and buying.
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Setup for selling
- Set up before the first sale The order to set things up so the first invoice saves, for the accountant and the administrator, with the symptom each missing step causes.
- Create a customer A customer is a ledger. Give it a name, a PAN or the choice "None", an area and agent if you use them, and the credit terms that sales will be checked against.
- Credit limit and credit days on sales screens Each customer can have an amount limit and a day limit, each set to Ignore, Warn or Block. The sales screens check them when you save and either stop the sale, warn, or…
- Sales areas and agents An area groups customers by place. An agent is a salesperson or collector. Both tag sales documents and show in the reports; an agent can be tied to a login so the user…
- Customers' opening balances What a customer already owed when you started can be entered as one opening amount, or bill by bill so the ageing and the credit days stay right.
- Set up VAT, discounts and other sales adjustments Create the VAT and discount rules once on the Sales adjustment screen, give each its ledger and order, then choose them in Configuration so every sales screen uses them.
- Document numbering for sales Every sales document takes its number from a numbering series. A series belongs to a branch and to the fiscal year. No series means no Add button, and an expired series…
- Entry control: which fields the sales screens show Entry control decides, document type by document type, which optional fields the sales screens show and which of them must be filled. A change reaches each user when…
- Company settings that change selling Configuration holds the ledgers and switches the sales screens depend on. Selling is blocked until five are set, and a handful of switches change what a clerk can do.
- Start a new fiscal year Prepare next year's fiscal year and numbering series before the new year starts, then make the new year active on its first day. Doing it in this order keeps selling…
- Set up IRD for your company IRD sending needs your company's IRD switch (kept by Penahak) and one record on the IRD API screen with your PAN, user name and password. Without both, no bill is sent.
Setup for buying and vouchers
- Before you buy or post vouchers: the setup checklist The purchase screens stay switched off until two ledgers and a fiscal year exist, and an Add button appears only when a numbering series covers the user's branch. The…
- Create a supplier A supplier is a ledger kept under Sundry creditors. Give it a name, a PAN or the choice None, a supplier type if you deduct TDS, and the credit terms. Purchase screens…
- Suppliers' opening balances What you already owed a supplier when you started can be entered as one opening amount, or bill by bill so the ageing and the due dates stay right. The same screen takes…
- Set up VAT, discounts and other purchase adjustments Create the VAT, discount and extra-cost rules once on the Purchase adjustment screen, give each its ledger and order, then name the VAT one in Configuration. A rule…
- Company settings that change buying and vouchers Configuration holds the ledgers and switches the purchase and voucher screens depend on, and Entry control decides which optional fields those screens show. Two ledgers…
- Approvals for purchases and vouchers Approval is off for every document until the administrator switches it on for that kind of document. With it on, an approver must approve a purchase invoice, goods…
- Saved notes for documents and vouchers A saved note is a piece of standard text you can drop into the Notes box of a document or voucher with one click, so the clerk does not retype "Being payment of rent for…
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