The purchase register and purchase reports

The purchase register lists every purchase invoice with its quantity, basic amount, adjustments and net amount, grouped the way you ask. Detail reports go down to each line, and sister reports cover orders, goods received notes and returns.

Accounting Purchase reports
3 min read
Updated October 20, 2026

For Accountant Owner or manager Purchase clerk

The reports

Report (title)	What it answers
Purchase Invoice Summary Report	What did we buy, by date, agent, area or supplier? One row per invoice
Purchase invoice detail report (Purchase Invoice Details)	The same, line by line: each product on each invoice
Purchase Return Summary Report and its detail report	What went back to suppliers
Purchase order summary report, Purchase Challan Summary Report (goods received notes) and their detail reports	Orders and goods received, with the outstanding versions below
Outstanding Purchase Order Summary Report, Outstanding Purchase Challan Report, Outstanding Purchase Quotation Report	What is still to arrive or to be ordered
Purchase Analysis Summary Report	Purchases by Agent, Area, Product or Supplier, and by product with the rates paid
Month wise purchase summary report	Purchases month by month
Purchase add-on report	The add-on vouchers (Add a cost to a purchase with an add-on voucher)
Day book	Every voucher of the day, all kinds (See cash, bank and daily transactions)

Open them from the Purchase Reports group of the reports menu, or from the report links on the Purchase invoice list. The VAT purchase reports are in The VAT purchase reports.

Use the Purchase Invoice Summary Report

Open Purchase Invoice Summary Report
Who
Accountant or manager
Where
The Purchase Reports group of the reports menu
What changes
The grid opens for the period you set with From date.
Narrow it
What changes
From date, Project/Business Unit, Agent, Area, Supplier, Product/Service name, Product Group, and bounds on QTY, Net amount, Basic amount and Bill wise adjustment. Your branch applies.
Choose how to group
What changes
Report group by Date, Agent, Area or Supplier. Each group shows its subtotal.
Read, export or print
What changes
The columns are the date, agent, supplier, voucher number, area, QTY, Basic amount, Bill wise adjustment and Net amount. Export to Excel or PDF.

Where each number comes from

Column	Source
Basic amount	The total of the invoice's lines before bill-level adjustments
Bill wise adjustment	The invoice's bill-level adjustments (VAT, discounts, extra costs), signed
Net amount	The invoice total: what you owe the supplier
QTY	The total quantity of the lines
Supplier	The supplier, or the cash or bank ledger of a cash purchase

Amounts are in your local currency: an invoice in another currency is multiplied by its rate. A purchase return is not taken off here: it is on the Purchase Return Summary Report. A fixed-asset purchase is an invoice too and is listed.

Example: three invoices on the summary report

Supplier	QTY	Basic amount	Bill wise adjustment	Net amount
XYZ Suppliers	100	10,000	735	10,735
ABC Exports (an import in US dollars)	50	270,000	0	270,000
The cash ledger (a cash purchase)	10	2,000	260	2,260

The first invoice has a bill discount of 5% before VAT at 13% (the rate set up for this example): −500, then VAT of 1,235 on the 9,500 left, so its Bill wise adjustment is 735 and its Net amount 10,735. The import was 2,000 dollars at the invoice's rate of 135: the report shows it in your own currency, and an import carries no VAT on the invoice. The cash purchase shows the cash ledger as its supplier. On each of these rows, Basic amount plus Bill wise adjustment gives the Net amount.