What opening stock is
On the day you start using Penahak you already hold goods. Product Opening puts them on the books: for each product, the warehouse, the quantity and the rate (what one unit cost). Each line becomes a stock entry that comes in on the opening date, so the balance starts right and the first layer of cost is your rate (How stock is valued and what a sale costs).
Opening stock is a stock entry only. It posts nothing to the ledgers: the value shows up in the reports through closing stock (Closing stock in the profit and loss, the balance sheet and the year end). Your ledger balances are entered separately (Enter ledger opening balances).
Enter opening stock
- Open Product Opening and choose Add
- Check the date
- Add a line for each product and warehouse
- Save
You can also fill many lines from a spreadsheet: Template, Import, Upload.
| Area | Change |
|---|---|
| Stock | Each line's quantity comes into its warehouse on the opening date |
| Stock value | Each line starts the first pile of cost at its Rate (How stock is valued and what a sale costs) |
| Ledgers | Nothing. Ledger balances are entered in the ledger openings (Enter ledger opening balances) |
| Profit and loss | In the first year, the openings dated before the year starts make the opening stock of the profit and loss; the same goods, if still held, are part of its closing stock (Closing stock in the profit and loss, the balance sheet and the year end) |
| Number | The next number of the product opening series |
Rules
| You see | Meaning |
|---|---|
| Quantity must be greater than zero. | A line has no quantity |
| This product already exist on product opening list | You added the same product twice in this voucher |
| Opening records of the following product has already been entered. | An opening for that product, warehouse, project and branch exists. Edit that one instead |
| Please enter batch details for this product. / Please give product serial no details to proceed ahead. | A batch-wise or serial-number product needs them |
| You have set alt unit for this product so please provide alt quantity for this product. | The product has an alt unit |
Only one opening per product, warehouse, project and branch is allowed. To change the quantity, Edit the opening. Later corrections are made with a Stock adjustment (Adjust stock: counts, damage, expiry and write-offs).
When you add a product
The Opening info tab of a new product (Warehouse, Stock qty, Stock rate) writes an opening in the same way, dated the opening entry date. It needs a product-opening numbering series that covers today, and it cannot be used to change the opening of a product that already exists.
Common questions
I entered the opening twice for the same product and warehouse.
Penahak refuses a second opening for the same product, warehouse, project and branch ("Opening records of the following product has already been entered."). Edit the first one.
The opening is in stock but not on the balance sheet.
Opening stock posts no ledger entry. The balance sheet shows stock when you tick Include closing stock (Closing stock in the profit and loss, the balance sheet and the year end).
Can I correct an opening after sales have been made?
Edit the opening while its year is open; the cost of the sales made from it is worked out again when the value reports run. After the year is closed, use a Stock adjustment (Adjust stock: counts, damage, expiry and write-offs).
Can I delete an opening?
Yes, from its list. Penahak does not check whether the goods are still there: deleting it after the goods were sold leaves the warehouse below zero (Negative stock: where Penahak checks it).
Our opening came from the previous software in another unit.
Enter the quantity in the product's unit (and its alt quantity when it has one) (Units and alternative units).