Running payroll

Before you start

• Close attendance for the period and clear outstanding leave approvals.
• Confirm new joiners, leavers and any salary changes are recorded.
• Enter one-off other income and deductions for the period.
• Check loan and advance schedules for instalments falling due.

Generating the run

Payroll generation calculates each employee’s gross, the configured earnings and deduction heads, statutory deductions, and net pay. Elected-member pay runs are generated separately, as their structure differs.

Review before posting

Check the payroll register before posting. The things worth looking at every time:

• Anyone whose net pay changed materially from last period.
• Zero or negative net pay.
• New joiners paid for a full period when they should be pro-rated.
• Loan deductions that should have finished.

Posting

Posting the pay run creates the salary journal against the ledgers you have mapped: wage expense, statutory liabilities, loan recoveries and net pay payable. Once posted, corrections follow the normal reversal route rather than editing the run.

Payslips

Payslips are published to each employee’s self-service dashboard, where they can also see their next payslip, leave balance and loan position.

Loans and advances

Loan requests go through a multi-step approval before issue. Once issued, the repayment schedule drives automatic deductions in subsequent pay runs, and the outstanding balance is visible in both HR and the ledger.