Penahak will not let you edit a posted SalesBill, receipt, stock voucher or ledger entry in place. This is the single most important rule in the system, and it is what makes the audit trail worth anything.
What to do instead
- Wrong amount or wrong item on a sale — raise a credit note against the original invoice, then issue a corrected invoice.
- Wrong amount on a purchase — raise a debit note against the original purchase document.
- Wrong ledger on a voucher — post a reversing journal, then the correct entry. Both remain visible.
- Wrong stock movement — post a stock adjustment or reverse the issue through the approved route.
- Charge on the wrong folio — transfer the charge, or void it with a reason and re-post it. Both actions are recorded.
What gets recorded
Every correction stores the approving user, the reason, the original source document and the replacement or reversal document. The timeline shows the whole story rather than a tidied-up final state.
Voids and comps
Voiding a charge, comping a meal or waiving a night-audit blocker are all control records in their own right. They require the appropriate permission, they capture a reason, and they appear in the exception reports managers review.
If you find yourself wanting to edit a posted document, stop and raise it with your accountant. There is almost always a correct reversal path, and using it keeps your books defensible.
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