Night audit closes the business date. It posts the day’s room charges, checks for anything unresolved, and moves the property on to the next day.
What night audit does
- Stages the daily room charge for every occupied room, by business date and stay.
- Posts those charges to folios, or to the accrual policy you have configured.
- Checks for blockers — unresolved items that should be dealt with before the date closes.
- Locks the business date and advances it.
Blockers
Typical blockers include arrivals that never checked in, departures that never checked out, open cashier shifts, unposted charges and rooms in an inconsistent status. Each blocker names the record causing it so you can go and fix it.
Waivers
A blocker can be waived where the situation genuinely warrants it. A waiver requires permission, captures a reason, and appears in the night audit pack. Waiving routinely is a sign that a process upstream needs fixing.
Idempotency
Night audit is idempotent. If it is interrupted and re-run, it will not post the same room charge twice — the staged lines carry a stable key based on the property, business date, stay and operation.
Reopening a date
A closed date can be reopened by an authorised user. The reopen is logged with the user and reason, and the history is retained. Anything posted after a reopen is visible as such.
Run night audit every day. Skipping it does not just delay reporting — it leaves room revenue unposted and makes the following days progressively harder to close.
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