Every sale belongs to a cashier shift. The shift is what makes the till reconcilable at the end of the day, and a shortfall attributable rather than anonymous.
Opening a shift
- The cashier signs in at their registered terminal.
- They enter the opening balance — the cash physically in the drawer.
- Sales can now be rung up against the open shift.
Closing with a cash handover
Penahak does not ask for a single total. The handover captures an actual denomination count, which is what makes a declared figure checkable:
| Captured | Detail |
|---|---|
| Denomination count | Rs 1000, 500, 100, 50, 20, 10, 5, 2 and 1 entered separately. |
| Initial balance | The float the shift opened with. |
| Excess amount | Recorded where the drawer is over. |
| Deficit amount | Recorded where the drawer is short. |
| Hand over to | Who is receiving the cash. |
| Responsibility taken from | Who is handing it over. |
| Handover date | In Bikram Sambat. |
| Remarks | Explanation for any variance. Use it — a variance with no note is a variance nobody can investigate later. |
| Is transfer | Marks a transfer of responsibility rather than a full handover. |
Reading the variance
A small variance is normal. A consistent one-directional variance on the same cashier or the same terminal is worth investigating, and the handover and variance reporting groups it for exactly that purpose.
Do not leave shifts open overnight. A shift spanning several days makes reconciliation almost impossible and blurs accountability.
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