Every stock movement is a document. That is what makes the stock ledger reconcilable, and what means a discrepancy always has a cause you can open and read.
Transfers
- Raise a transfer from the issuing godown to the receiving godown.
- Stock leaves the issuing location on issue.
- The receiving location accepts, and stock arrives.
Check the godown transfer summary report regularly. Stock that has left one location and not been accepted at the other is in transit, and it looks exactly like a shortage at the receiving end.
Adjustments
Use a stock adjustment when physical stock does not match the system: breakage, expiry, shrinkage or a counting correction. Adjustments carry a reason and post to the loss or adjustment ledger you have mapped, so they appear in the profit and loss rather than quietly vanishing.
Counts
- Freeze movement in the godown being counted.
- Enter counted quantities.
- Review the variance list before posting.
- Post. Differences become adjustments with a reason.
Investigate large variances before posting, not after. Once the adjustment is posted the original discrepancy is absorbed, and the usual real cause — an unaccepted transfer or an unposted issue — becomes much harder to find.
Serial and batch items
Items configured for serial-number or batch tracking carry that identity through the whole chain, so a specific unit can be traced from purchase to sale, and expiry and breakage can be reported by batch.
Did this answer your question? If not, our support team can look at your actual configuration.
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